All items in the centralized library management system must have a unique barcode.  School Library Services developed the following guidelines in 2001 and where updated in 2015.  


Hawaii State Department of Education

School Library Services

Barcode Specifications Guidelines

Updated June 16, 2015 - Original Dated December 4, 2001


Each School Keeps a Log:

Each school is responsible for keeping track of barcodes used.

Each school is responsible for keeping a log of the barcodes you assign to each vendor.


Code 39, Mod 10

Position 1 = Barcode type (see below)

Position 2 = 0

Position 3-5 = School 3-digit Code/Location Code

Position 6 = Source (School=3). Start of sequential number.

Position 7-13 = Sequential number (beginning 0000000)

Position 14 = Check digit (modulo 10 algorithm or Mod 10)


Example for Castle High School (301)

Barcode range (also called sequential numbers):

4030130000000x through 4030139999999x


The underlined portion above is your sequential number from position 6-13, that provides 10,000,000 unique barcodes to work with in this range.

 30000000 - 39999999

 or

 30,000,000 - 39,999,999


Check digit, Mod 10:

The “x” at the end of the barcode number is a check digit that is not part of the sequential number and is system assigned, i.e., you don’t have to provide the number, ignore it.


Position 1 Barcode Types

3 = library materials (book, video, audiobook, etc.) NOTE: Continue to use this series if you have a good handle on your school’s barcoding system.

4 = library materials (recommended numbering series for a clean start if your 3 series above is in disarray)

5 = barcodes ordered from TLC (effective June 4, 2015)

7 = equipment (recommendation starting SY 17-18 for laptops, computers, mobile devices, etc.  This is for newly cataloged items.)

8 or 9 = textbooks (recommendation starting SY 15-16) NOTE: You do not need to re-barcode. This is for newly cataloged items.


Example

Sample Barcode Log Book


Barcodes for gifts and individually purchased materials assigned at the school-level

[Co. name] = 40301 30000000x - 40301 30999999x


Assigning 100,000 barcodes per vendor for pre-processed orders

Vendor #1 = 40301 31100000x - 40301 31199999[31,100,000 - 31,199,999]

Vendor #2 = 40301 31200000x - 40301 31399999[31,200,000 - 31,299,999]


Assigning 10,000 barcodes per vendor for pre-processed orders

Vendor #3 = 40301 31410000x - 40301 31419999[31,410,000 - 31,419,999]

Vendor #4 = 40301 31420000x - 40301 31429999[31,420,000 - 31,429,999]

Vendor #5 = 40301 31430000x - 40301 31439999[31,430,000 - 31,439,999]


Assigning 1,000 barcodes per vendor for pre-processed orders

Vendor #6 = 40301 31501000x - 40301 31501999[31,501,000 - 31,501,999]

Vendor #7 = 40301 31502000x - 40301 31502999[31,502,000 - 31,502,999]

Vendor #8 = 40301 31503000x - 40301 31503999[31,503,000 - 31,503,999]




To start the 15-16 school year, SLS will provide each school with 500 pre-printed barcodes from TLC that will start with a 5. These barcodes will be distributed at the August trainings. Directions to order additional pre-printed barcode labels from TLC will be provided soon.


The barcode series used by TLC will be:

50schoolcode10000001x - 50schoolcode10000500x

(Ala Wai Elementary Example 5010110000001- 5010110000500x)


Click here for a link to a Google doc version of the guidelines above: http://tinyurl.com/barcode-specs